Guidance on submitting better quality Suspicious Activity Reports (SARs)
Provide better quality SARs by following this best practice guidance from the National Crime Agency’s UK Financial Intelligence Unit (UKFIU) and Flag It Up
Use names, surnames and dates of birth
These key identifiers are used by law enforcement to corroborate the identity of individuals. Where information is not known, using the word UNKNOWN may negate the need for law enforcement to contact the reporter to ascertain whether the information exists. If known, providing details of the main subject’s occupation and employer will assist law enforcement with judgements about the origin of funds, and whether the subject is using professional knowledge to facilitate money laundering.
Include a postcode
The UKFIU can use postcodes to allocate SARs to the appropriate law enforcement agency. This offers opportunities to take local action and build an intelligence picture. Postcodes and international addresses are also crucial elements in the analysis of trends, such as identifying hotspots of activity.
Include relevant transactions
The majority of Defence Against Money Laundering (DAML) SARs include transactions that relate to the request for a defence against a principal money laundering offence. It is important from an investigation point of view to include relevant transactions in the SAR, including the method of the transaction and an indication as to where the request of funds is going to and from.
Explicitly describe criminal funds or property
The legal requirement for a DAML request is that the reporter knows, suspects or believes that funds are criminal. The UKFIU DAML Team cannot interpret, assume or infer meaning from a suspicion. Therefore, criminal property in a DAML request should be explicitly described. Concerns or suspicions over account activity without an explanation as to why the reporter believes funds to be criminal will result in the DAML Team having to contact the reporter for clarification.
Clearly specify the ‘prohibited act’
When discussing a ‘prohibited act’ the NCA refers to the proposed activity that the reporter is seeking a defence to undertake. In requesting details of the prohibited act, the NCA does not mean:
• The suspected criminality being undertaken by the subject.
• The particular section under the Proceeds of Crime Act 2002 for which the reporter is seeking a defence.
• A general statement that “the prohibited act for which we seek a defence is money laundering” or similar.
The prohibited act or acts of any DAML request should be explicitly stated with a clear indication of a speciﬁed time-frame. The lack of an explicit prohibited act within the context of the SAR will result in the DAML Team having to contact the reporter for clariﬁcation. Requests for a DAML must be for a speciﬁed activity or speciﬁed series of activities and should not be open ended.
Do not include unnecessary subject details in the ‘reason for suspicion’ field
The subject’s details need only be included in the subject ﬁelds; they do not need to be replicated in the ‘reason for suspicion’ ﬁeld.
SAR Glossary Codes – what they are and how to use them
Glossary codes are codes which classify the type of money laundering offence. It’s good practice to use them and allows wider law enforcement to conduct analysis to identify money laundering trends.
Include the business type
This important element may assist an investigating ofﬁcer in deciding whether or not an individual or company may have an involvement with money laundering due to the type of business they own.
• Plainly outline the reason for suspicion
• Include a description of the property that you suspect to be criminal or the proceeds of crime
• Provide a clear, speciﬁed, prohibited act that you wish to carry out within a speciﬁc time-frame.
Quick tips for submitting better quality Suspicious Activity Reports
Dirty money. Know the signs, report the crime.